Cost Item Library Manager

The Cost Item Library Manager provides the ability to add, edit or retire cost items. The Manage Cost Item Library Manager button is not visible by default on any toolbar in ArcCatalog or ArcMap. You will need to add it using the Customize menu.

When you click the Cost Item Library Manager button , the Cost Item Library Manager opens and all the cost items in the library are listed. You can use the navigation buttons and trail at the top to move to any part of the manager.


  • To use this tool in ArcCatalog, you need read/write access to MM_EXPRESS_COST_ITEM_LIBRARY and MM_SYSTEM_PERSIST_INFO tables. 

  • To use this tool in ArcMap, you need read/write access to the same tables. In addition, you also need to be assigned the Express Power User role through the Process Framework Administration tool. If this role doesn't exist, it may need to be created.

Searching for a Cost Item

The manager supplies a Search field to help locate specific cost items in the list. When you enter a value in the Search field, the tool filters the list using the Code and Description fields.


Creating a Cost Item

To create a new cost item, enter its code in the Cost Item Code field, then click Create.

IMPORTANT: Cost Item CodeAfter clicking the Create button you cannot change the Cost Item Code you entered. If you entered the wrong code you have to delete the whole item.

After you click Create, the Cost Item Library Manager displays the Edit Cost Item window. For more information about the fields in this screen, refer to the Set Up Cost Item Library topic. These are generally standard fields such as Description, Cost, Units, etc. The Buffer field is discussed below. After filling out the appropriate fields in the Edit Cost Item window, click Apply. Click OK to close the Cost Item Library Manager.

Buffer Field

  • The buffer applies to only linear DFCs. It is calculated as a percentage. For example, if the original amount of wire used in the express design is 100 feet and the buffer was 5 percent, then that quantity shown in the Design Estimate and Cost Estimate would be 105 feet.

  • Enter decimal numbers in the Buffer field. For example, enter 0.05 for five percent.

  • If you change the value in the buffer field, the new value will be used in all new express designs. However, the change will not affect existing express designs.

Retiring and Editing Cost Items

Edit and Retired buttons are next to each cost item.

  Edit: Allows you to modify everything field related to the cost item except for the OBJECTID, CODE and RETIRED fields. Click Apply at any point to save changes.Click Cancel to dismiss the Cost Item Library Manager without saving any changes made since the last time the Apply button was clicked. For more information about the fields, please see Set Up Cost Item Library.

  Retired: Retires the cost item. You will be prompted to confirm that you want to retire the selected item. A retired cost item cannot be re-activated. A retired cost item cannot be used in any express design, even those that already have the cost item assigned to DFCs. However, a retired cost item will still appear in the design estimates for the express designs that used the cost item before it was retired.

In the figure below, Cost Item 1234-5678 was assigned to a Gas Valve DFC before being retired. Once retired, the cost item is no longer visible in the Manage Cost list, but it remains assigned to the DFC.

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